Executive Virtual Assistant - Remote from Bali

Are you a highly organized, proactive professional with a passion for supporting executives at the highest level? We are seeking a Virtual Executive Assistant to join our dynamic team and provide seamless administrative support to a busy executive. This role is perfect for someone looking to leverage their skills in a remote setting while contributing to the success of a private advertising agency in Bali. The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring all administrative tasks are completed efficiently and accurately.

Private Advertiser is a growing advertising agency based in Bali, known for its innovative approach and commitment to excellence. As an Executive Virtual Assistant, you will play a crucial role in supporting our executive team, helping them stay on top of their workload and focus on strategic initiatives. This position offers the opportunity to work remotely from Bali, providing flexibility and a high-quality work environment.

In this role, you will be expected to handle a variety of tasks, including but not limited to, email management, travel arrangements, and document preparation. You will also be responsible for maintaining high-level relationships with clients and stakeholders, ensuring smooth communication and coordination. The ideal candidate will have a proven track record in administrative support and a strong understanding of the advertising industry.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar, including scheduling meetings and appointments.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle all email correspondence, including drafting, sending, and tracking responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and maintain documents, including contracts, proposals, and reports.
• Assist with the organization and preparation of presentations and pitch decks.
• Maintain and update the executive's contact database and client records.
• Provide high-level support to ensure the executive's day runs smoothly and efficiently.

🎓 Kualifikasi & Syarat

• Minimum 3 years of experience as a Virtual Assistant or Executive Assistant.
• Proven experience in managing the schedules and calendars of high-level executives.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Familiarity with project management tools such as Trello, Asana, or Monday.com.
• Understanding of the advertising industry and its key players.
• Ability to work independently and manage multiple tasks simultaneously.

🛠️ Keahlian

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